Operations Executive Assistant

About Kia Ora Digital

Kia Ora Digital is a fast-paced, high-growth SEO agency specialising in delivering transformative organic search strategies to eCommerce and SaaS brands globally. With a rapidly expanding team across New Zealand, Australia, and the UK, we’re scaling operations and driving international growth.

This is a unique opportunity to step into a dynamic role where attention to detail, problem-solving, and a proactive mindset are key. If you thrive in a fast-moving environment and want to be part of a growing company making an international impact, this role is for you.

The Role:

We’re looking for a tech-savvy, highly organised, and resourceful Operations Executive Assistant to support leadership while keeping internal operations running smoothly. This role is a mix of executive support, project coordination, and process optimisation - perfect for someone who thrives on solving problems, streamlining workflows, and keeping things moving.

Key ResponsibilitiesAdministrative Support

• Manage calendars for leadership and team members, coordinating meetings, events, and deadlines.
• Oversee team inboxes and Slack channels to ensure timely communication and efficient task management.
• Plan and execute team events and activities to foster collaboration and engagement.

Client Account Coordination

• Prepare professional, visually engaging client reports and presentations.
• Support the Account Management team by scheduling client meetings and ensuring deliverables are tracked and met.

Operational Efficiency

• Collaborate with leadership to optimise workflows and implement new processes
• Identify process improvements and assist in implementing new workflows.
• Update and maintain company documentation, policies, and operational guidelines.

Project Coordination

• Support the planning and execution of internal and client-facing projects, tracking progress and ensuring deadlines are met.

About You

You are someone who thrives in a fast-paced environment and loves solving problems with a cool head under pressure. You are detail-oriented, highly organised, and can seamlessly balance multiple priorities and tight deadlines. As a natural team player, you’re proactive in identifying what needs to be done and take pride in delivering work to a high standard.

• You have a sharp eye for detail and ensure nothing falls through the cracks.
• You are tech-savvy and quick to learn new systems and tools.
• A natural problem solver - you figure things out and get things done.
• You enjoy working in a dynamic environment where priorities can shift quickly.
• You’re comfortable managing competing deadlines and maintaining composure under pressure.
• You are resourceful and solution-focused, always looking for ways to improve processes and drive efficiency.
• You bring a positive, can-do attitude to everything you do and thrive as part of a high-energy, collaborative team.

Skills & QualificationsRequired:

• At least 1-3 years of experience in operations, administration, or a similar support role.
• Advanced presentation skills with proficiency in tools such as Google Slides, Figma or Canva.
• Excellent verbal and written communication skills.
• Proficiency in tools like Google Workspace, Slack, and Notion.

Design & Marketing Knowledge:

• Familiarity with marketing principles and tools such as Adobe, Canva, or Figma.
• An understanding of branding, content creation, and digital marketing strategies.

Preferred:

• Experience in digital marketing or SEO-focused environments.
• Familiarity with CRM platforms such as HubSpot.
• A proactive, creative mindset with the ability to manage multiple priorities.

Why Join Kia Ora Digital?

• Global Reach: Work with clients and teams across New Zealand, Australia, and the UK.
• Creative Environment: Combine operational excellence with opportunities to contribute to marketing and design initiatives.
• Career Growth: Learn and grow within the company, with exposure to digital marketing, SEO, and innovative technologies.
• Supportive Team Culture: Join a collaborative team that values creativity, respect, and work-life balance.

How to Apply

Submit your CV and a cover letter showcasing your relevant experience, skills, and creative contributions.

Be part of our journey to transform organic search into a powerful growth engine for businesses worldwide!

NO RECRUITERS